Privacy Policy

(UK-compliant, 2025 version)

Effective Date: October 2025
Last Updated: October 2025

1. Introduction & Scope

We (Rise Rooted / Embodied Presence Media) respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in compliance with the UK GDPR, the Data Protection Act 2018, and the Data (Use and Access) Act 2025 (DUAA).

By using our website, platforms, services, or participating in our programs, you consent to the processing of your personal data in accordance with this policy and agree to our Terms of Use.

This policy applies to all individuals whose personal data we process in the UK or in relation to UK residents.

2. Data Controller & Contact

We are the data controller for the purposes of applicable data protection laws.
If you have any questions about this policy or our handling of your data, contact:
Email: [email protected]  (or your designated contact)
You also have the right to contact the UK Information Commission (the Information Commission) if you believe your rights have been violated.

3. What We Collect

We may collect and process:

• Identity & contact data: name, email address, postal address, telephone number.

• Account and membership data: user IDs, passwords, membership status, preferences.

• Payment & transaction data: billing information (processed via third-party payment processors), purchase history.

• Usage data: how you use our site, which pages you visit, device, IP address, time stamps, analytics data.

• Communications data: messages, feedback, emails you send us, chat logs.

• Community and content data: comments, posts, forum contributions, uploaded files, profile inputs.

• Cookie & tracking data: cookies, pixels, tags, local storage, analytics, advertising identifiers.

We may also collect sensitive data or special category data (e.g. health, beliefs) only when expressly provided by you and with explicit consent or sufficient lawful basis.

4. Legal Bases & DUAA Considerations

Under UK GDPR, we rely on lawful bases to process your data, including:

• Consent – where you agree (e.g. email marketing).

• Performance of contract – processing needed to deliver services you requested.

• Legal obligation – compliance with law (e.g. accounting, tax).

• Legitimate interests – for certain internal or operational uses, provided your rights are not overridden.

• Recognised legitimate interests – under DUAA, certain processing activities are treated as inherently acceptable without the need for a balancing test or separate assessment.  

• Public interest / research – DUAA clarifies that scientific / research uses (including commercial research) may qualify under special rules. 

Where we rely on consent, you may withdraw it at any time (without affecting processing already done).

5. How We Use Your Data

We may use your personal data to:

• Provide and manage your access to our services, courses, community, content.

• Process your purchases, payments, refunds, customer support.

• Send you transactional notices (e.g. course updates, membership notices).

• For marketing (with your consent) — newsletters, updates, offers.

• Analyze usage, improve products, conduct surveys, diagnostics.

• Detect, prevent, and address fraud, security incidents, abuse.

• Comply with legal obligations, audits, and regulatory requirements.

• Research and analytics, subject to anonymisation or safeguards.

We will not use your data for purposes materially different from those disclosed, unless we obtain fresh consent or provide you with notice. We never sell your data onwards.

6. Cookies, Tracking & Electronic Communications

We use cookies and similar technologies for:

• Essential site functionality

• Performance and analytics

• Marketing and advertising

Under DUAA, in some low-risk cases, storage or access technologies may be used without explicit consent (but we maintain user choices and control). GOV.UK+2Greenberg Traurig+2

You can manage cookie preferences via your browser settings or our cookie banner/consent tool.

We also may process your contact details for direct marketing, subject to consent or allowed exemptions. You can opt out at any time.

7. Sharing, Transfers & Third Parties

We may share personal data with:

• Service providers and processors (e.g. hosting, payment, email, community platform).

• Analytics or advertising partners.

• Legal or governmental authorities when required.

• Successors in interest (e.g. in case of merger, acquisition).

If we transfer data outside the UK, we will ensure appropriate safeguards (e.g. adequacy decisions, standard contractual clauses, or other lawful transfers) in line with UK law.

DUAA introduces some adjustments to cross-border transfer rules and acknowledges transfers to jurisdictions “not materially lower” than UK protections. Mayer Brown+2GOV.UK+2

8. Retention & Deletion

We retain your personal data only as long as necessary for:

• The fulfilment of the purposes above

• Compliance with legal obligations

• Resolving disputes, enforcing agreements

• As otherwise allowed by law

When no longer needed, we securely delete or anonymise your data.

9. Data Subject Rights

Under UK data protection law and DUAA, you have the rights to:

• Access your data, receive a copy (subject to limitations)

• Rectify inaccuracies or complete incomplete data

• Erasure (“right to be forgotten”) in certain cases

• Restrict or object to processing

• Data portability (to another controller)

• Withdraw consent

• Object to automated decision making (where applicable)

• Complain to the Information Commission

We may extend response times or refuse a request where law allows, but we will inform you of reasons.

10. Security

We use appropriate technical and organisational measures to protect your personal data (e.g. encryption, access controls, secure servers). We regularly review and update our systems.

In the event of a data breach, we will notify the Information Commission and affected individuals when required by law, within statutory timeframes.

11. Children & Minors

Where we knowingly collect data from children or minors, we will obtain parental consent or implement additional safeguards, according to applicable law.

12. Changes to Privacy Policy

We may update this policy periodically. We will notify users of significant changes (e.g. via email or prominent website notice). The “Last Updated” date above shows the latest version.

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Terms of Use

(UK-compliant, 2025 version)

Effective Date: October 2025
Last Updated: October 2025

Please read these Terms of Use carefully. By accessing or using our services, website, platforms, community, you agree to abide by these terms and any additional rules posted (together, the “Terms”).

1. Acceptance & Consent

By using our offerings, you confirm that you:

• Are at least the age required by applicable law (or have parental/guardian consent).

• Agree to abide by these Terms and all policies referenced herein (including the Privacy Policy).

• Consent to our processing of personal data as described above.

If you do not agree, you must not use our services.

2. Use of Services, Courses & Community

• Access to services (courses, membership, digital content) may be conditional on registration, payment, or subscription.

• You are responsible for maintaining your account credentials and for any activity under your account.

• You must not impersonate others, misuse the platform, or allow others to use your access.

• You may not copy, reproduce, distribute, publish, or modify our content except as expressly permitted.

• You grant us a licence to use your submissions (forum posts, comments, uploads) for the purpose of operating the platform, promoting, or improving services — while recognising your rights in your content.

3. Payment, Refunds & Billing

• All fees, pricing, and billing terms are as stated at point of purchase.

• You agree to make payments via accepted methods.

• Refunds, if any, are governed by our refund policy (if provided) or applicable consumer law.

• We may suspend or cancel access if payments fail or are disputed.

4. Intellectual Property

• All content and materials we provide (text, visuals, audio, video, logos) are owned or licensed by us.

• You may not reproduce or use our intellectual property without prior written permission.

• Any trademarks or service marks remain our property.

5. Disclaimers & Limitation of Liability

• We provide content “as is” and make reasonable efforts to ensure accuracy, but do not guarantee completeness, suitability, or error-free performance.

• To the fullest extent permitted by law, we exclude liability for indirect, incidental, consequential losses, lost profits, or data loss.

• Our total liability to you for any claim arising under these Terms will not exceed the amount you paid us in the prior 12 months (if any).

• Nothing in these Terms limits liability for death or personal injury caused by negligence, or other liability which cannot legally be excluded.

6. Termination & Suspension

• We may suspend or terminate your access if you breach these Terms or applicable laws.

• You may also choose to cancel your subscription or account (subject to notice requirements).

• Termination does not relieve you of obligations accrued (e.g. payment).

• On termination, we may delete or deactivate your account and may delete or anonymise your data according to our retention policy.

7. Governing Law & Jurisdiction

These Terms (and any dispute) are governed by the laws of England and Wales (or the UK jurisdiction you prefer). You agree to submit to the exclusive jurisdiction of the courts in that jurisdiction.

8. Changes to Terms

We may revise these Terms from time to time. We will notify you of material changes (via email or website notice). Continued use after changes implies acceptance.

9. Severability & Waiver

• If any provision is found invalid or unenforceable, the remainder of the Terms remains in effect.

• A failure or delay to exercise a right is not a waiver of that right.

10. Miscellaneous

• You must comply with applicable laws when using the service (e.g. defamation, copyright, data laws).

• You may not transfer your rights or obligations under these Terms without our consent.

• Our rights under these Terms are cumulative and do not affect any other rights we have under law.